Standalone Electrical Purchase Orders module

Stadalone Purchase Order software module with Electrical Items Database

Comes complete with an Electrical database with close to 6,000 items (to which you may add your own) commonly used in the Electrical Construction Industry. All items may be edited, descriptions, pricing, etc. Items in the database may also be deleted, or you may add as many items to the database as you have need for in your business.
The database of cost items may be built without limitation to the maximum number of items the database may contain. Order items may consist of actual items, or contractor/sub-contractor quotations, supplier quotations, services, labor, a contract (using any of the user predefined purchase order messages as a template), etc.
All items may be edited, descriptions, pricing, etc. Items in the database may also be deleted, or you may add as many items to the database as you have need for in your business.
The module generates purchase orders via direct entry, or thru selection of items from a user defined item database, into the purchase order menu.
Order Items in the master database may be:
- Added to as required without limiting the number of items the database may hold.
- Displayed in a pop-up window for editing or selection into a purchase order.
- Updated:
  - By Item.
  - Globally for each item within a Class.
  - Deleted if not required.

The Assemblies option may be used to create assemblies or kits from any number of products (components of the assembly or kit) from the master product database. Entry of an assembly ID into the purchase order will automatically place all of the required components into the purchase order complete with component quantities as specified in the assembly times the number of assemblies ordered.

Purchase orders may have up to 9,999 lines per purchase order
Computer generated or user defined purchase order numbers to 20 alphanumeric characters
Purchase order item costs may be:
- As established in the electrical database (items may be anything required for you business
- Overridden using a per unit cost at time of creating the purchase order
- Overridden using a lot cost for the Order Item line
Discounts may be applied to:
- each individual order item by:
  - percentage
  - dollar amount
- purchase order total by:
  - percentage
  - dollar amount
Provision to add Miscellaneous and Shipping costs
Purchase Order supports a Customer ID and Customer Purchase order number to indicate if an order is for a customer.
Customer numbers (ID) may be specified on an order line number by line number bases to indicate the Customer ID for whom the products are ordered.
Supports multi-customers per purchase order.
Job Numbers may be specified on an order line number by line number bases to indicate the project for which the products are ordered.
Supports multi-jobs per purchase order.
Supports user pre-defined purchase order messages of up to 999 lines per purchase order message id which may be printed on the purchase order using the pre-defined message ID. No limit to the number of predefined messages the user may establish.

The purchasing software program will print purchase orders on printed on pre-printed purchase order forms, or on blank 8 1/2" x 11" paper by simply selecting one of the available purchase order form formats.
You may select from 13 Purchase Order Line Format options in the setup preferences menu. The purchase order line format will dictate what information, for example, order quantity, product id, vendor''s catalog number, manufacturer''s product number, product description, price/no price, cost/no cost, etc., is printed for each line on the request for quotation form.
You may print multiple copies of the purchase order by specifying the number of copies required.

Requisitions may be printed with provision to print an optional one or two signature places at the bottom of the requisition.
Once the requisition is approved, changing the approved status will enable the printing of the Purchase Order.
You may select from 13 line Requisition Line Format options in the setup preferences menu. The requisition line format will dictate what information, for example, product id, vendor''s catalog number, manufacturer''s product number, product description, price/no price, cost/no cost, etc., is printed for each line on the requisition form.
You may print multiple copies of the requisition by specifying the number of copies required.

Requests for quotations may be printed to as many vendors or suppliers as you require.
- Once a quotation is received and accepted, entering the quoted amounts is all that is required to complete printing of the Purchase Order.
- You may select from 13 line Quotation Request Line Format options in the setup preferences menu. The quotation request line format will dictate what information, for example, product id, vendor''s catalog number, manufacturer''s product number, product description, price/no price, cost/no cost, etc., is printed for each line on the request for quotation form.
- You may print multiple copies of the quotation request by specifying the number of copies required.

When purchased items are received, they may be posted from the Purchase Order module to Electrical Inventory Control (see elsewhere in this listing) if installed, allowing for up-to-date stock quantities.